Marketing Administrative Clerk -Part Time

The Part-Time  Marketing Administrative Clerk provides administrative and operational support to the Marketing Department by coordinating schedules, maintaining marketing materials, managing department records, assisting with campaigns, and supporting marketing projects. This position helps ensure marketing initiatives are executed efficiently and that departmental activities remain organized and compliant with company standards.

Essential Duties and Responsibilities:

• Provide administrative support to the marketing team and department leadership. 
• Prepare, maintain, and organize marketing files, reports, databases, and promotional materials. 
• Assist with the coordination of marketing campaigns, events, trade shows, and community outreach activities. 
• Track marketing expenses, invoices, purchase orders, and vendor payments. 
• Maintain inventory of marketing materials, promotional items, and branded merchandise. 
• Update and distribute marketing collateral, presentations, and communications. 
• Assist with social media scheduling, content organization, and marketing calendar management. 
• Coordinate meetings, appointments, and travel arrangements for marketing personnel as needed. 
• Compile data and prepare basic reports on marketing activities and campaign performance. 
• Respond to internal and external inquiries regarding marketing initiatives. 
• Maintain customer, vendor, and prospect contact databases. 
• Support website updates, email marketing efforts, and other digital marketing activities as assigned. 
• Ensure marketing records are accurate, current, and properly archived. 
• Perform general clerical duties including filing, copying, scanning, data entry, and document preparation
• Support front desk receptionist, greeting/directing guests, answering phones and giving general information

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or GED required. 
• Associate degree in Marketing, Business Administration, Communications, or a related field preferred. 
• Minimum of 1-2 years of administrative, clerical, or marketing support experience preferred. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Knowledge, Skills, and Abilities

• Excellent written and oral communications skills with knowledge of English grammar, spelling and academic vocabulary
• Ability to communicate effectively with co-workers, management, vendors, and customers (interpersonal skills)
• Proficient using Outlook, Word, Excel and PowerPoint
• Experience in customer service, the retail, hospitality, and/or marine industry is a plus
• Able to manage several tasks at once, use sound judgment, creatively brainstorm and follow up on prioritized assignments
• Experience using a PC/laptop computer and other office equipment (copier, printer)

Language Ability

• Ability to communicate effectively in English 

Reasoning Ability

• Ability to interpret a variety of instructions furnished in written, oral, diagram 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job are medium/heavy in nature. 

• Fast-paced environment. The office is located within a working boatyard, must appreciate being near the water and appreciate making connections with all segments of the marine industry—from craftsmen and women, subcontractors, yacht owners and crew, boat operators and local community/associations. 
• Position requires working at a computer desk for extended periods of time. 
• This position also requires sitting, standing, bending, pulling, talking and using manual dexterity, eye-hand coordination
• While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, reach with hands and arms 
• Tasks include the need for hand finger dexterity, clear speech, hearing/listening, reading and writing, and lifting
• Physical ability to lift, push, pull and carry 15 lbs. 
• Must be able to maintain general safety awareness and avoid hazards commonly present in employee’s work area.